1. Introduction
Under the UK General Data Protection Regulation (UK GDPR) and Data Protection Act 2018, the Club is required to provide you with specific details concerning how your personal data will be collected, used, and protected.
Rayleigh Cricket Club takes the protection of the data we hold about you as a member seriously and is committed to respecting your privacy. This notice explains how we may use personal information we collect, how we comply with data protection law, and what your rights are.
2. Data Controller
| Data Controller | Rayleigh Cricket Club |
3. Personal Data We Collect
| Category | Details |
|---|---|
| Standard Data | Name, date of birth, contact details, emergency contact details, and sporting experience. |
| Special Categories | Medical/health requirements, disability information, and ethnicity data. |
| Status Data | Citizenship or EU Settlement Scheme status. |
| Media | Video and photography (subject to explicit consent). |
4. Sources of Personal Data
We obtain personal data from:
- The individual registering to join the club
- The parent or legal guardian registering a child to join the club
- Club coaches and junior co-ordinators
- Play-Cricket database
- Club website
5. Automated Decisions
We do not take any automated decisions based on your personal data.
6. Purposes for Processing
The Club will process personal data for the following purposes:
- Administering bookings and attendance at sessions
- Dealing with medical needs and specific requirements
- Supporting the delivery of cricket sessions
- Training and competition entry
- Reporting of participation, incidents, figures, and trends (including equality and inclusion information)
- Advertising and marketing (via opt-in)
- Equality, diversity, and inclusion monitoring
7. Who We Disclose Your Data To
- Leagues to which we are affiliated
- ECB coaches, volunteers, and junior co-ordinators for administering training sessions
- Volunteers who work at cricket clubs/venues to support the delivery of sessions
- The County Cricket Board that supports the local Cricket Club whose programmes you have registered for
8. Legal Basis for Processing
| Basis | Application |
|---|---|
| Contractual Necessity | To administer your membership, bookings, and participation in cricket. |
| Explicit Consent | For processing medical data, ethnicity data, and for marketing or photography. |
| Legal Obligation / Vital Interests | To ensure safeguarding standards are met or to protect your health in an emergency. |
| Legitimate Interests | To improve our club offerings and encourage participation in cricket, provided this does not override your fundamental rights and freedoms. |
9. Your Right to Withdraw Consent
Where you have given your consent to any processing of personal data, you have the right to withdraw that consent at any time. If you do, it will not affect the lawfulness of any processing for which we had consent prior to your withdrawing it.
10. Location of Your Personal Data
The Club stores your personal data securely within the UK and the European Economic Area (EEA). We implement appropriate technical and organisational measures — such as password-protected databases and restricted access — to protect your information from unauthorised access, loss, or misuse. If data is processed via third-party platforms (e.g., Play-Cricket), we ensure they comply with UK data protection standards.
11. Data Retention
We will not retain your personal data for longer than is reasonable and necessary for the purposes for which it was collected. We shall retain your personal data for as long as you are registered with Rayleigh Cricket Club as a member. Two years after you cease to be a member or play an active part in the Club, we shall delete your data.
12. Your Rights
You have the following rights in respect of your personal data:
- Access your personal data
- Require us to restrict, erase, or rectify your data
- Object to our processing of your data
- Data portability
13. Contact Details
Email: secretary@rayleighcc.com
Website: rayleighcc.com
14. Complaints
If you have any concerns or complaints about how we are handling your data, please do not hesitate to get in touch with the Club Secretary. You can also contact the Information Commissioner's Office (ICO):
Helpline: 0303 123 1113
